Contract Administration

Contract administration services for industrial and commercial property new build and major refurbishment projects nationwide. Our experienced contract administrators can handle all aspects and deliver your project on time and within budget.

Why Do I Need Contract Administration?

The role of a  construction project Contract Administrator is to assume responsibility for administering construction standard contracts and is extremely varied. Typically, our Contract Administration service includes:

  • Managing the tendering process from invitation to tender through to processing the tender applications.
  • Preparation of formal contract documents for all parties to execute
  • Creation of a clear instruction of the proposed works in line with the clients' requirements
  • Issuing any contract variations that might be required
  • Chairing regular site meetings and client progress meetings and following up with progress reports
  • Coordination and appointment of additional surveys as required (asbestos for example)
  • Collation of contractor insurances and qualifications as appropriate
  • Collation and issuance of project documentation and issuing same to clients
  • Issuing certificates of practical completion and any interim certificates
  • Inspection of works, completion of valuation certificates / defects schedules
  • Issuing final certificates and health & safety manuals

Our Contract Administration service is very flexible, but follows the standards set out by the Royal Institution of Chartered Surveyors.

In most cases, projects will fall under one of the following types of JCT contract:

  • Minor Works Building Contract
  • Intermediate Building Contract
  • Intermediate Building Contract with contractors design
  • Standard Building Contract

To date, Commercial Property Surveys Ltd has successfully managed refurbishment projects on single units through to complete estates ranging in values from £50,000 to several million pounds.

Clients using our services benefit from our many years experience of construction contract administration to ensure not only that their projects are delivered on time and within budget, but also  that they add real value to their portfolios.

If you would like to explore how we can help you maximise the value of your industrial / commercial property portfolio, please call us on 0121 711 7110 for an initial discussion without any obligation or charge.

Typical Project Services

Initial Design

Following a full site measure, our experienced building surveyors will help you to reconfigure existing internal space into something appropriate for today’s market and will also advise on external decoration and car-parking to maximise the visual impact.

Our services in this area have proven to add value and increase interest from potential tenants, so is particularly valuable when employed on empty units and estates.

CAD plans and CGI visualisations are included in our price and greatly assist clients in understanding how their properties can be improved.

Planning and Tender

If planning permission and/or building regulations are required (and in most cases they are), we will handle the necessary permissions on your behalf and liaise as appropriate with the relevant authorities.

The process of obtaining is simplified because we handle of this on your behalf, inviting contractors to quote against a detailed project specification. If you have your own preferred contractors, they can be included on the tender list.

Tenders are adjudicated in controlled conditions and a report is produced to enable you to select the contractor to carry the works against your own selection criteria.

Build and Delivery

Once your contractor is appointed, we attend an initial pre-contract meeting to finalise a schedule of works and make arrangements for site access, welfare etc.

Works are usually contracted using JCT standard issue contracts, with contract valuations and stage payments agreed in advance.
We work closely with all parties to ensure that the project is completed in time and on budget.

At the end of the project, a complete project and health & safety will be delivered, along with all warranty information as appropriate.

Additional & Associated References

Design & Build - Employers Agent

Explore our other services:

Roof & Cladding Coatings Inspection

Roof and cladding coatings are becoming more popular, so we have trained our building surveyors and equipped them with the latest coatings inspection equipment, to provide this valuable service to clients, manufacturers and installers nationwide.

More Info

Warranty Surveys

If you have had construction work carried out on your commercial property, chances are that you will have a warranty for the products used.
The problem with warranties, is that they often contain a clause that the installed products are inspected annually or bi-annually, otherwise your warranty could be void.

More Info

Independent Roof Surveys

Need an independent roof survey?

Industrial & commercial roof surveys conducted nationwide.

We get up close and personal using cherry pickers and roof access systems where available.

Our own drone and CAA licensed drone pilots available at short notice. Fully insured for any eventuality.

Nobody knows industrial roofing better than us - call 0121 711 7110 today.

More Info

Asbestos Surveys

An asbestos register is a legal requirement for all commercial premises built before 2000. We’ll arrange and prepare your asbestos register quickly and without fuss. Our qualified asbestos surveyors will provide useful and helpful information about how to manage any asbestos containing materials that might be present in your premises.

More Info

Pre-Acquisition Surveys

The seeds for the eventual returns on commercial property investment are often made during acquisition. Our pre-acquisition surveyors look at every aspect of the target property or estate and provide detailed analysis of likely future landlord and tenant costs.

More Info

Expert Witness

Dilapidations is a specialist area for commercial property issues and is also the most contentious area, which of course, often leads to disputes between landlords and tenants. Our expert witness service has helped in party wall issues, boundary disputes, construction disputes and lease issues.

More Info

Condition Surveys

A condition survey, also known as a “Schedule of Condition” is usually undertaken prior to the start of a new lease, or before commencing major building works on a property. Our comprehensive condition surveys could save you money at the end of your lease. Nationwide service.

More Info

Reinstatement Valuation

A reinstatement valuation provides you with an indication of the costs involved in demolishing and rebuilding your commercial property. It is used to help landlords understand the possible consequences of a fire or other insurable event and helps to ensure that you are not under-insured.

More Info

Dilapidations Surveyors

Our dilapidations surveyors have proved their worth time and again for both landlords and tenants. They dig deeper, look closer and negotiate harder on your behalf. Don’t leave this vital area of surveying to chance. Our dilapidations surveyors can help.

More Info